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Labour Law & HR PracodawcaPro (EmployerPro): Effective Implementation of Documentation in Polish Companies – Practical Approach and Benefits

On March 20, 2025, another webinar from the PracodawcaPro (EmployerPro) series took place. The topic was the effective implementation of group-prepared documentation in Polish companies. Attorney-at-law (PL) Karolina Barałkiewicz-Sokal, based on our practical experience with implementing pay discrimination prevention policies, presented how to pragmatically and efficiently introduce ready-made regulations and policies used within a group into local organizations, considering local legal and tax regulations.

During the webinar, we highlighted the benefits of such an implementation as well as the associated challenges. This type of project always requires an interdisciplinary approach, involving not only legal professionals but also HR departments and financial directors. Our case study analysis demonstrated that what may initially seem like a major challenge, when approached pragmatically, actually helps structure documentation within the organization and is a beneficial step forward.

The training materials are available at the following link:

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current, Investment and commercial law
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Accident Insurance Contribution - What It Is and How It Can Be Reduced

The accident insurance contribution is one of the mandatory components of employment costs. Although many entrepreneurs treat it as a levy over which they have no real control, in practice, it often turns out that this contribution is being paid at an excessive rate. A proper review of documentation may lead to its reduction — not only for the future, but even retroactively for up to five years.

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current, Investment and commercial law
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Accident insurance contribution and “hazardous conditions” - a business-friendly ruling of the Supreme Court in Poland

The judgment of the Polish Supreme Court of 8 December 2020 (case no. II UK 186/19) constitutes an important reference point for businesses in disputes with the Social Insurance Institution (ZUS) regarding the level of accident insurance contributions. The ruling clearly strengthens the position of contributors by challenging ZUS’s practice of broadly interpreting the concept of “employees working under hazardous conditions.”

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current, Corporate law, Company law, company formation, restructuring
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Setting up a Polish LLC with foreign shareholders and directors

Poland is an attractive destination for international entrepreneurs. The incorporation of a limited liability company by a foreign corporate entity, or the appointment of foreign managing directors, is legally permissible and common practice. Nevertheless, specific formal and legal requirements apply, which should be taken into account at an early stage. Dennoch gelten besondere formale und rechtliche Anforderungen, die frühzeitig berücksichtigt werden sollten.

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