Successes Effective VAT Compliance for German E-Commerce Companies Relocating Warehouses to Poland
In recent years, an increasing number of German e-commerce companies have decided to relocate their logistics centers to Poland. Lower operating costs, a favourable geographic location, and well-developed warehouse infrastructure make this a natural step in the growth of online retail businesses. However, this change also brings new obligations in terms of VAT compliance—both in Poland and in cross-border relations with Germany.
Our Experience – Support for German E-Commerce Companies
The VAT team at our law firm has been assisting foreign entrepreneurs operating in Poland for many years. Recently, we helped several large e-commerce platforms in the cosmetics and home accessories sectors properly fulfil their tax obligations after relocating their warehouses from Germany to Poland.
The main challenge for our clients was VAT accounting for intra-community supplies and acquisitions (ICS and ICA), as well as the correct treatment of so-called own-stock transfers between warehouses. Previously used automated accounting systems generated errors—such as incorrectly recognizing the tax liability date, failing to report all transactions, or missing transport documentation—which prevented the application of the 0% VAT rate and created tax risks.
How We Helped Our Clients
Our team conducted a detailed analysis of accounting and logistics processes, developed customized reporting procedures for VAT purposes, and submitted outstanding filings to the Polish tax authorities in accordance with applicable regulations. As part of comprehensive support, we also represented clients before tax offices, ensuring full security and consistency of documentation.
Thanks to our actions, companies gained confidence that their VAT compliance is handled correctly and that their operations in Poland are fully in line with regulations, without the risk of penalties from the tax authorities.
Additional Obligations – VAT OSS and INTRASTAT Reporting
It is worth noting that even if entrepreneurs report sales to consumers under the VAT OSS system, certain obligations may still arise in Poland—particularly regarding INTRASTAT reporting. This requirement mainly concerns companies that carry out intra-community transfers of goods between warehouses in different EU countries. Our team also supports clients in this area, from assessing whether an INTRASTAT obligation arises to preparing and submitting the relevant declarations.
VAT Department Specialization
For many years, we have specialized in VAT advisory services for foreign entrepreneurs, especially those registering their business in Poland in connection with expanding distribution networks or relocating warehouse operations. We combine tax expertise with practical understanding of e-commerce processes, allowing us to effectively protect our clients’ interests and ensure full regulatory compliance.
Contact Us
If your company is planning to relocate warehouse operations to Poland or needs support with VAT compliance in the context of international transactions, contact our VAT team. We will help you ensure tax security and operate your business smoothly and confidently.
